Nextcloud: AI integration
AI right on your files. Models in the EU or on your side. Not ChatGPT with company data uploaded to the US.
What AI in Nextcloud means
Help working with documents in the same cloud where data already lives. No copying the whole drive to a public service.
We connect Nextcloud to our AI offer: model gateway, costs and limits, assistant. You decide who may run what and where logs must not go.
Why not “paste the PDF into ChatGPT”
Fast for one question. For a company the issue is where contract text goes, who sees history, and whether it fits your data policy.
Nextcloud AI runs where access rights already apply. Questions go to models through our EU gateway, not a public third party chat.
Questions about documents
Summarize a long PDF or answer from an internal policy. Only within the user’s Nextcloud permissions.
Semantic search
Find by meaning, not only exact words in file names. Useful with hundreds of similar files and versions.
Transcription and OCR
Text from scans and recordings (when apps are enabled) for search in the same storage.
Company policy
Choose models and limits. See who ran what. Data stays under your EU contract.
Real world examples
- Legal and compliance: “What are the deadlines in this contract?” on a PDF in Contracts. Answers only for people with folder access.
- Sales: summary of a 40 page proposal before a meeting. Without downloading it to a private web chat.
- Finance: find invoices by text in a scan (OCR), not only by file name.
- HR: internal home office policy. Staff ask in the UI, the system finds the relevant paragraph.
- Projects: “Where did we handle the warranty clause?” in a shared folder with dozens of documents.
- Support: draft replies from an internal manual in Nextcloud, not a public model trained on your data.
Complex setups (multiple systems, custom models) are part of integration.
Who benefits
Not everyone in the company needs AI. We enable it where it saves time without risking data.
Leadership and legal
Quick overview of contracts and internal rules. Without sending sensitive text outside the company.
Sales and marketing
Summaries and finding older proposal and presentation versions in one storage.
IT and support
One model gateway, cost limits, logs. Not ten separate ChatGPT accounts by department.
Finance and admin
OCR and fulltext in scans. Less “where did we put that” for invoices and records.
How we connect it
- Define use cases together (legal, sales, support, finance).
- Enable the right Nextcloud apps and route models through our AI gateway.
- Set rights: who may use AI, on which folders, with which limits.
- Test on a sample of documents before company wide rollout.
- Short training after go live: what AI does and what not to expect.
AI packages are quoted on request. Related: search and automation.
Want AI on files, not in the browser?
Tell us what you would try first (contracts, invoices, manuals). We suggest a sensible first step.